استخدام مسئول دفتر مدیر عامل (خانم)
شرح موقعیت شغلی
Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.
Main responsibilities
- Provides a warm and professional greeting to visitors and staff entering office;
- Composes and types correspondence; supports CEO with distribution of communications to staff; Routes and helps prioritize incoming mail and email to CEO;
- Organizes and maintains electronic and manual file systems, correctly files correspondence and other records;
- Answers and screens CEO telephone calls, and arranges conference calls.
- Coordinates manager's schedule and makes appointments;
- Greets scheduled visitors and conducts to appropriate area or person.
- Arranges and coordinates travel schedules and reservations;
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities;
- Conducts research, gathers information, and compiles reports;
- Provides assistance with documenting procedures and standard operating practices;
- Records and transcribes minutes of meetings;
- Copies or scans correspondence or other printed materials;
- Prepares outgoing mail and correspondence, including e-mail and faxes;
- Orders and maintains supplies, and arranges for equipment maintenance;
- Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer;
- Provides support for general administrative and human resources processes;
- Assist HR Manager with professional staff credentialing process;
- Works cooperatively with other department heads to attain goals and objectives of Corporate;
- Conducts general administrative and clerical functions as assigned; Identifies opportunities to alleviate and support the CEO.
Person specification:
- Educated to degree level or equivalent.
- Experienced Personal Assistant at senior management level.
- Experience of electronic diary management.
- Experience of working in a Higher Education Environment.
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University.
- Ability to organise and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
مهارتهای مورد نیاز
- پیگیری امور
- هماهنگی جلسات
- پاسخگویی به تلفن
- مکاتبات اداری
- امور اداری
- Microsoft Office
حداقل سابقه کار
- سه تا شش سال
جنسیت
- زن