استخدام Executive assistant

شرح موقعیت شغلی

• Manage complex and constantly changing calendars across multiple time zones; schedule internal and external meetings, calls, and events with precision.
• Coordinate domestic and international travel arrangements (flights, ground transportation, hotels, visas, detailed itineraries).
• Prepare and edit correspondence, presentations, reports, agendas, and meeting materials (often with tight deadlines).
• Act as the primary point of contact between the executive and internal/external stakeholders (board members, investors, clients, employees).
• Screen and prioritize incoming emails, calls, and requests; draft responses on the executive’s behalf when appropriate.
• Organize and maintain confidential files, records, and documents (both digital and physical).
• Plan and execute executive-level meetings, off-sites, team events, and board meetings (including logistics, catering, technology setup, minute-taking, and follow-ups).
• Track action items, deadlines, and deliverables across multiple projects; proactively follow up to ensure completion.
• Handle expense reporting, invoice processing, budget tracking, and personal errands as needed.
• Anticipate the executive’s needs and solve problems independently with minimal direction.
• Maintain absolute discretion and confidentiality at all times.

• Bachelor’s degree preferred (or equivalent experience).
• 5+ years of experience as an Executive Assistant supporting C-level executives (start-up, tech, finance, or high-growth environments strongly preferred).
• Exceptional organizational and time-management skills with the ability to juggle multiple priorities flawlessly.
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite; experience with tools such as Slack, Asana, Notion, Expensify, Concur, Zoom, and Calendly is a plus.
• Outstanding written and verbal communication skills; polished and professional demeanor.
• Proven ability to work independently, exercise sound judgment, and maintain composure under pressure.
• High level of integrity and discretion in handling sensitive and confidential information.
• Flexibility to work outside standard business hours when required (early mornings, evenings, occasional weekends).
• Strong problem-solving mindset and “no task is too small” attitude.

• Experience in a high-growth startup or scale-up environment.
• Familiarity with CRM systems (Salesforce, HubSpot) and project management tools.
• Event planning and coordination experience.
• Ability to read and interpret contracts or legal documents is a bonus.

مهارت‌های مورد نیاز

• امور اجرایی
• هماهنگی پروژه
• پیگیری امور
• Microsoft Office

حداقل سابقه کار

• سه تا شش سال

جنسیت

• مهم نیست

وضعیت نظام وظیفه

• معافیت دائم پایان خدمت

مشاهده آگهی‌های استخدام مشابه